Step 1: Review Approved Clinical Agreements

• Review the list of currently approved clinical agreements scheduled for presentation at the board meeting on August 13, 2024. Deadline to have these updated is May 17, 2024.

Clinical Site Agreement Letters

Step 2: Verification and Updates

• Verification

  • Confirm All Facilities: Ensure all clinical facilities associated with your campus are listed in the attached document.

  • Removing Facilities: If a facility needs to be removed, highlight the facility name and use the strike-through feature in Word to indicate the removal.

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• Updates

  • New Contracts: Add any new clinical rotation agreements under the "New Contracts" heading in the attached list. Follow the provided format below and ensure all details are accurate.

    • Contract Requirement: Each new contract listed must have a corresponding new agreement. Direction are below.

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• Accuracy Check: Verify the correct spelling and legal names of the facilities using the facility’s website or the Oklahoma Secretary of State’s website for business registrations.

Step 3: New or Outstanding Agreements

• Adding Agreements: List any new clinical rotation agreements that need to be added under the "New Contracts" section.

• Outstanding Agreements: Ensure all agreements not listed but should be included are followed up promptly.

• Procedure: Utilize the HCE Clinical Rotation Agreement JotForm for both new and outstanding agreements. A Kiamichi Tech employee initiates the form, which is then sent to the Facility and Campus Director for signatures, before routing to Johnna Smith for final processing.

Step 4: Director's Acknowledgment

• Action: At the bottom of each clinical site agreement letter, there is an acknowledgment that must be filled out.

Step 5: Ongoing Verification and Reporting

• Periodic Reviews: Instructors are reminded to periodically review existing agreements to ensure that facility administration details are current. Agreements must be re-signed if there is a new administrator at a facility. Use form above.

If there are any issues or questions please contact Johnna Smith at jsmith@ktc.edu.